What We Do / Technology Spend Optimization
Technology spend optimizationYou're not overpaying on one contract. You're overpaying a little on forty.
MALA inventories the whole estate, benchmarks it against what comparable organizations actually pay, and puts governance in place so it does not drift back. No fee to you.
Spend grows from dozens of small decisions, not one bad one.
A department adds a SaaS tool during a busy quarter. A contract auto-renews with an escalator nobody negotiated. Two teams buy overlapping products eighteen months apart, each for a good reason. None of it is a mistake at the time, and none of it is visible from any single invoice.
By the time it adds up, the people who made each decision have moved on and the tools are embedded. The only person who could see the pattern would be someone looking across every vendor at once. That is rarely anyone's job.
The estate, seen whole for the first time.
Five outputs, with governance so the cleanup does not have to be repeated in three years.
A complete spend inventory
Every vendor, contract, renewal date and escalator in one place.
Redundancy & overlap analysis
Tools doing the same job, unassigned licenses, unused capacity.
Market benchmarks
What comparable organizations pay now, not list price.
Negotiation support
Advisors at the table with the pricing data that changes the conversation.
Governance that holds
Vendor scorecards, renewal calendars and approval gates.
Know what you should pay before the next renewal.
- 01
Inventory
Every vendor and contract across every department.
- 02
Overlap
Where products duplicate and licenses sit idle.
- 03
Benchmark
Material contracts against MALA deal data.
- 04
Negotiate
The renewals where leverage exists.
- 05
Govern
Calendar, scorecards and approval gates.
Sixty to ninety days separates leverage from none.
Almost every contract has a window in which you have leverage and a window in which you have none. Most organizations discover the boundary after it has passed.
The first thing a spend inventory produces is a calendar: every renewal date, auto-renewal clause and notice period. That calendar converts a reactive scramble into a scheduled negotiation you enter prepared.
Governance keeps it saved.
The unglamorous half of the engagement, and the part that decides whether the saving is permanent. None of it is complicated. It just has to exist and belong to someone.
Renewal calendar
Owners and notice dates on every contract.
Vendor scorecards
Performance visible before a renewal, not after it.
Approval gates
A new tool checked against what you already own.
Clear ownership
Someone accountable for keeping it current.
One of the least-scrutinized lines in the budget.
Nobody owns it end to end, contracts auto-renew without review, and billing errors survive for years because reconciling invoices against actual service is tedious, specialized work. It is no longer only phone lines: SD-WAN and SASE, dedicated internet, cloud connectivity and UCaaS/CCaaS carry the same risk.
The audit inventories every circuit, line and connectivity contract against actual usage and billing, benchmarks pricing, and identifies duplicate, disconnected-but-billed and mismatched services. What it recovers is money you are already paying out, returned to the budget rather than requested as new budget.
Built for the people who own the decision.
- CFOSpend you can see whole, benchmarked and governed.
- CIOOverlap removed without disrupting the estate.
- ProcurementA renewal calendar and scorecards that make the next negotiation easier.
- Owner / CEOMoney returned to the budget rather than requested as new budget.
No fee to you.
MALA is compensated by the provider you select, only if you choose to move forward with a change.
- Similar pay within each categoryProviders in each category have similar compensation models, so nothing steers the recommendation.
- Staying put is a good outcomeBetter terms with your incumbent is common, and there is no transaction behind it.
- No obligationYou are never required to select a participating provider.
What clients ask first.
What does the engagement include?
A complete spend inventory, redundancy and overlap analysis, contracts benchmarked against real market rates, negotiation support, and the governance framework that keeps the result in place.
How much will we save?
We will not put a percentage on your estate before we have seen it. It usually hides in overlapping tools, licenses for people who have left, un-negotiated escalators and tiers sized for old headcount.
Do we have to change vendors?
No. Benchmarking and renegotiating an incumbent contract is often faster and less disruptive, and it is where much of the value sits.
How is this different from a procurement consultant?
Procurement support arrives for one negotiation and leaves. This looks across the whole estate and installs the governance that stops the problem recurring.
What are the 37% and 23% based on?
MALA's own engagement data. Ask and we will tell you the sample and period behind it.
What does it cost?
No fee to you. MALA is compensated by the provider you select.
Thirty minutes on what renews when. And where you have leverage.
If the honest answer is that your contracts are already competitive, that is the answer you will get.
No fee to you. No obligation. An advisor responds within one business day.